Co-hosts
Who co-hosts are, what they can do, and how to manage their access.
A co-host is an event-level collaborator.
Use co-hosts when someone should help run one specific event without giving them full workspace administration.
Co-hosts are different from Team Members, which are workspace-level roles.
Common mistake
Do not use Team Members when someone only needs access to one event. Use Co-hosts for event-scoped collaboration.
When to use co-hosts
Use co-hosts when you need help with:
- sending and monitoring invitations,
- handling guest operations for one event,
- sharing event execution responsibilities without full admin access.
What a co-host can do
Depending on access granted by the organizer, a co-host can:
- open the event workspace,
- view co-host and invitation activity,
- send invitations if invitation allocation is enabled,
- and remove themselves from the event.
What a co-host cannot do
Co-host restrictions are intentional. A co-host cannot:
- invite or remove other co-hosts,
- publish or unpublish the event,
- duplicate or delete the event.
Permission summary
| Action | Organizer | Co-host |
|---|---|---|
| Invite or remove co-hosts | Yes | No |
| Publish/unpublish event | Yes | No |
| Send invitations | Yes | Yes, if allocation is granted |
| Update co-host invitation allocation | Yes | No |
| Duplicate/delete event | Yes | No |
Invitation access and allocation
Co-host invitation access is controlled by the organizer.
Access can be configured per ticket, with invitation limits per ticket allocation.
Key points:
- if no invitation allocation is granted, the co-host cannot send invites,
- allocations can be set ticket-by-ticket,
- invitation limits are controlled by the organizer and can be updated anytime.
How to invite a co-host
- Open the event.
- Go to
Co-hosts. - Click
Invite Co-hosts. - Add one or more email addresses.
- Set invitation access (ticket scope and limits).
- Send invitations.
Manage existing co-hosts
From the same page, organizers can:
- search active co-hosts and pending invites,
- revoke pending co-host invitations,
- remove active co-hosts,
- update invitation allocations.
When to adjust co-host access
Adjust access when:
- new ticket types are added,
- one co-host has exhausted their allocation,
- ticket strategy changes close to the event date,
- responsibility shifts between team members.
Co-host troubleshooting
"I cannot send invitations"
Most of the time this means invitation access has not been enabled or current allocation is exhausted. Ask the organizer to update access from the co-host actions menu.
"Why can’t I publish the event?"
Publishing actions are organizer-only by design.