Events
Understand event types, permissions, and the full event workflow.
Events is the operational heart of Art Circles.
Each event is a workspace where your team plans, sells, invites, promotes, and manages check-in.
Why this matters
Most organizer outcomes depend on event setup quality. If Events is clear, everything downstream gets easier.
What an event includes
Each event workspace can include:
- event details and schedule,
- ticket structure,
- invitation workflows,
- co-host collaboration,
- promotional tools,
- check-in setup,
- and event-level analytics.
Event types you can run
| Event model | Best for | Key behavior |
|---|---|---|
| Public | Open attendance and discovery | Easier sharing and broader reach |
| Private | Curated audiences | More controlled access and distribution |
| External | Third-party registration | Registration happens outside Art Circles |
| Invitation-only | VIP or controlled entry | Access is managed through invitations |
Public event
Public events are built for open discovery and broad attendance.
Choose this when you want your event to be easy to share and easy to find.
Private event
Private events are for controlled audiences.
Choose this when you want access to come mainly from direct sharing and invitations.
External event
External events are hosted in Art Circles but registration happens on a third-party page.
Use this when ticketing already lives elsewhere.
Invitation-only access
You can enable invitation-only access as a separate choice.
Invitation-only access is independent from public/private visibility. In practice, this means visibility and guest-access rules can be managed separately.
Event status lifecycle
Events move through a clear lifecycle:
Draft: still being prepared.Published: live and open.Unpublished: removed from live state.Cancelled: no longer active.
Who can manage events
Organizer
Organizers have full event control, including:
- publishing and unpublishing,
- co-host management,
- ticket management,
- invitation operations,
- and event lifecycle actions.
Co-host
Co-hosts support event operations inside assigned events.
They can help with invitations only when invitation access has been granted by the organizer. They cannot publish, unpublish, delete, duplicate, or manage co-host membership.
See Co-hosts for the full permission model.
Event workspace pages
Co-hosts
Collaborators and invitation allocations.
Tickets
Pricing, quantities, categories, and timeslots.
Invitations
Track sent invitations and follow-up actions.
Send Invites
Add recipients and send invitation access.
Promotions
Campaigns, tracking links, socials, promo codes, and feedback.
Scanners
Check-in operations at the door.
Recommended setup order
- Create event basics (name, date, location, event type, visibility).
- Choose whether registration is internal or external.
- Configure ticket structure.
- Add co-hosts if multiple people are operating invites.
- Send initial invitation waves.
- Launch promotions and monitor results.
- Prepare scanner operations before doors open.